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BrainBox is an intelligent document management platform powered by AI that transforms how teams understand, organize, and collaborate on their documents. Whether you’re managing contracts, analyzing research, organizing client files, or handling regulatory documents, BrainBox makes it effortless.

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What Can BrainBox Do?

Upload & Organize

Store documents from 50+ file types in secure, organized collections called Boxes

Ask Questions

Use AI to ask natural language questions about your documents and get instant, cited answers

Collaborate Securely

Share workspaces with team members with granular permission controls

Search Documents

Find information using semantic and full-text search across all documents

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Perfect For

        ┌─────────────────────────────────────────────────┐
        │           WHO USES BRAINBOX?                    │
        └─────────────────────────────────────────────────┘

👥 Everyday Users              🔧 IT Professionals
   └─ Quick document lookup       └─ Enterprise security
   └─ Project organization         └─ API integrations
   └─ Team collaboration          └─ User management
                                  └─ GDPR compliance

⚖️  Legal & Compliance          💼 Decision Makers  
   └─ Contract analysis           └─ Streamlined workflows
   └─ Regulatory docs             └─ Reduced processing time
   └─ Secure client handling      └─ Transparent billing
   └─ Audit trails                └─ Secure collaboration
Everyday Users turn to BrainBox when they need to quickly find information in their documents without reading through everything. Whether you’re organizing project files or collaborating with your team on shared content, BrainBox keeps everything accessible and searchable. IT Professionals appreciate the enterprise-grade security features built into the platform. From API integrations that automate workflows to comprehensive audit logs and role-based access controls, BrainBox provides the technical foundation that IT teams need. Legal & Compliance Teams use BrainBox to manage sensitive contracts and regulatory documents securely. The platform’s audit trails and access controls ensure that client files are handled properly while making contract analysis faster and more thorough. Decision Makers see immediate value in how BrainBox streamlines their team’s workflows. With reduced document processing time, secure collaboration features, and transparent usage tracking and billing, it’s easy to understand the platform’s ROI.

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Key Features

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Security & Compliance

BrainBox takes security seriously from the ground up. Your data is encrypted both in transit using HTTPS/TLS and at rest with AES-256 encryption. Access control is managed through role-based permissions with four distinct levels: Owner, Admin, Editor, and Viewer, giving you granular control over who can do what. The platform follows industry security standards through trusted providers like AWS, Supabase, and Pinecone. Complete audit logs track all activity, ensuring you have the paper trail needed for compliance requirements. 
🔒 BRAINBOX SECURITY LAYERS
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├─ Transport: HTTPS/TLS encryption
├─ Storage: AES-256 encryption at rest
├─ Access: Role-based permissions
├─ Authentication: Google/Microsoft OAuth
└─ Infrastructure: AWS, Supabase, Pinecone
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AI-Powered Intelligence

At the core of BrainBox is intelligent AI that understands your documents. Choose from six different AI models—Auto, Default, Precise, Pro, Flash, and Teacher—each optimized for different types of questions. Every answer the AI provides includes citations that link directly to source documents, so you can always verify the information. The platform offers both semantic search (where AI understands the meaning of your query) and traditional full-text search for precise keyword matching. BrainBox supports over 50 file formats including PDFs, Word documents, images with OCR, spreadsheets, and even source code. 
🤖 AI MODELS FOR DIFFERENT TASKS
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Auto     → Let AI choose the best model
Default  → Balanced for most questions
Precise  → When accuracy matters most
Pro      → Complex deep analysis
Flash    → Quick answers, speed focused
Teacher  → Learning & explanations
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Team Collaboration

Collaboration in BrainBox starts with workspaces. You can organize your teams and projects into separate workspaces, each with its own members and permissions. The role-based access system (Owner, Admin, Editor, and Viewer) ensures everyone has exactly the permissions they need. Share specific document collections (Boxes) without giving access to your entire workspace, or create public shareable links for clients and stakeholders who need to see specific content.

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Enterprise Ready

For organizations that need more power, BrainBox provides API access for programmatic integrations and automation. The platform scales from small teams to full enterprise deployments with scalable storage that grows with your needs. Usage tracking helps you monitor Intelligence Units, Indexed Pages, and Storage consumption in real-time. Business accounts get dedicated professional support to ensure your team stays productive.

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Getting Started

Choose your path:

New User?

Create an account and get started in minutes

Team Admin?

Set up workspaces and manage team members

Need Compliance Info?

Review security, GDPR, and compliance details

Ready to Explore?

Browse FAQ and common use cases

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Why Choose BrainBox?

     ┌────────────────────────────────────────────┐
     │    WHY TEAMS CHOOSE BRAINBOX               │
     ├────────────────────────────────────────────┤
     │                                            │
     │  ⚡ Fast Implementation                    │
     │     Hours, not weeks. No complex setup.   │
     │                                            │
     │  🔒 Proven Security                        │
     │     Enterprise-grade encryption built-in.  │
     │                                            │
     │  📈 Flexible Scaling                       │
     │     Start small, grow as you need.        │
     │                                            │
     │  💬 Exceptional Support                    │
     │     Dedicated team ready to help.          │
     │                                            │
     └────────────────────────────────────────────┘
Fast Implementation means you can onboard your entire team in hours instead of weeks. There’s no complex setup, no lengthy training sessions, and no IT overhead. Just sign up, upload your documents, and start asking questions. Proven Security gives you peace of mind with enterprise-grade encryption and compliance certifications built into every layer of the platform. Your data is protected the same way major financial institutions protect theirs. Flexible Scaling ensures BrainBox grows with you. Start with a single user testing the platform, then add your team as you see value. With plans for every need—from individuals to large enterprises—you only pay for what you use. Exceptional Support means you’re never alone. Our dedicated support team is ready to help your organization succeed, whether you need technical assistance, best practices guidance, or help designing your document workflow.

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Ready?

        ┌────────────────────────────────┐
        │     YOUR NEXT STEP             │
        └────────────────────────────────┘
              │
              ├──► New User?
              │    └─ Create Account & Get Started
              │       5 minutes to your first Box
              │
              ├──► Evaluating?
              │    └─ Understand Plans & Pricing
              │       Find the right plan
              │
              ├──► Ready to Dive In?
              │    └─ Explore All Features
              │       Learn the platform
              │
              └──► Enterprise Team?
                   └─ Contact Sales
                      Talk to our team
Get started now or explore specific features:
Have questions? Check out our Help & Support section or contact us.